Critical Success Factors for Meetings:

  1. Clearly stated set of objectives and expected outcomes
  2. Attendees understand the agenda and expected flow of the meeting
  3. Understand meeting attendees roles and expected contributions
  4. Be a forum for openly understanding, working and resolving issues
  5. Meeting produces results and decisions are made
  6. When this is a "leadership team," attendees need to keep those they represent in mind
  7. Possess a sense of unity, belonging and respect for one another

        

Meeting Facilitation PDF Print E-mail

Value of Utilizing a Facilitator
Having a facilitator means that every member of the group is able to participate fully including the meeting owner/leader.   Also when differing viewpoints become emotional, the role of a facilitator provides an opportunity for a more thorough examination and evaluation of all  viewpoints.  

Our Work
Meeting design and facilitation for organizations and community development initiatives is a regular part of our work.  Feedback regarding John's facilitation often  acknowledges:

  1. His capacity to ensure the meeting has well defined goals, and his ability to manage the meeting process toward achievement of those goals
  2. His relaxed and personable style that fosters participation by all.

Easel agendaTypes of Meetings We Frequently Facilitate

  • Two to 4 day manager strategy meetings  
  • Meetings of board of directors.   
  • Community Development activities    

Meetings of small groups (sometimes only 2 or 3) benefit from facilitation especially when individuals have grown to distrust one another or when individuals are beginning to work together as executive teams.  

Facilitation Begins with Planning
Effective meetings are hard to come by!   They need to begin with an appropriate level of planning and design which includes consideration of: attendees, venue, pre-meeting involvement, desired outcomes, a meeting process that engages participants from start to finish, and meeting wrap-up that clearly documents decisions and outcomes.   See Side Bar:  Critical Success Factors

Meeting Process
John utilizes an intuitive approach to meeting process.  This starts with analyzing what topics or concerns participants might find the greatest difficulty in working.  Those items are postponed until later in the process and the less risky topics are assigned to the early part of the agenda.  John's work demonstrates how critical timing is to successful outcomes.   

 

 

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